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TIMING OF SUBMISSION OF FINAL GRADES - INFORMING STUDENTS OF GRADES

Undergraduate Final Marks

Final Marks for Undergraduate Courses - Timing of Submission
Marks for written final examinations must be submitted within one week after the wri ting of each final examination. (On the written authorization of the dean of the faculty in which the course is offered, this deadline may be extended.)

Marks for courses not requiring written final examinations must be submitted within one week after the end of classes. (On the written authorization of the dean of the faculty in which the course is offered, this deadline may be extended.)

Marks for Deferred, Special and Supplemental Examinations must be submitted within one week after the writing of such examinations.

Submission of marks for any course may not be delayed because of the failure of some registrants in the course to complete assignments or term work. Such students shall be given a mark of zero for incomplete work and assigned a final gra de, unless their dean has authorized incomplete standing or the writing of a Deferred or Special Examination.

This regulation also applies to the mid- year examination period.
 

Graduate Final Marks

Policy available via the University Secretariat: Final Marks of Graduate Courses - Timing of Submission

Final Examination Marking in First Year Courses

The final examination in first year courses (1000- 1999) with more than one section (lecture, tutorial and/or laboratory, however taught) will be marked by some method which seeks to ensure consistency and fairness in marking among all sections (e.g., marking by a course or section committee under the supervision of the member of the faculty who coordinates the course).

Informing Students of Final Grades

The Registrar records students who are granted Special Examinations, Incompletes and Aegrotat Standing by the Dean's office. That information is to be provided to Departmental offices by the Registrar on a regular basis.

Instructors are to submit their final grades electronically or on grade submission forms to the Department Chair for final approval. (In the case of an Affiliated University College or a Faculty without departmental structure, the grades will be forwarded electronically to the Dean.) Subsequent to this review the Department Chair (or Dean) will forward the grades electronically or on grade submission forms to the Registrar.

Departments may inform students of final grades from an examination period subsequent to final approval of the grades by the Department Chair or Dean, but are responsible for ensuring that grades are communicated in a confidential manner.

Lists of student grades with personal identifiers (e.g., student identification numbers) must not be posted electronically. Faculty and staff wishing to communicate marks electronically to students must do so on an individual basis only. For optimal security, WebCTVista is the recommended mechanism for doing so.

For large classes, a paper list of student grades linked to student identification numbers may be posted in a Department location for a limited time provided that the grades cannot reasonably be linked to individual students. Such postings should contain truncated student identification numbers (last five digits) listed in random order. For classes with fewer than 15 students, public posting must always be avoided. Faculties have the discretion to establish higher thresholds based on local needs and concerns.

 

Academic Handbook, Examinations, Timing Submission of Final Grades