Time Limitation for Completion of Program
The four-year program of studies leading to the degree of Doctor of Dental Surgery (DDS) must be completed in no more than five consecutive full years (sixty months) from the date of initial registration in the Faculty of Dentistry. A student who fails to complete the program in five years must withdraw from the School of Dentistry.
In the event that students fail to complete satisfactorily his/her course of study within the stipulated period of five years, it would be under only extenuating circumstances that readmission would be granted and this only after an application for readmission had been approved by the Director of Dentistry.
Progression without Condition
To complete a year's work and be permitted to register in the succeeding year of the dental program, a student must:
a) Satisfactorily complete the prescribed assignments for both credit and non-credit courses;
b) Obtain at least a Pass level (60%) of performance in each credit course.
Notes:
i) A course shall be defined as a discrete division of a general subject and is characterized by specific instruction and by examination specific to the said course. Where a general subject is not divided into discrete divisions it shall, for the purpose of these regulations, be considered a course.
ii) In each course, the ratio of term grades to final examination grades is determined by the teaching staff of the department concerned.
A student who obtains an average at the Honors level (80%) in a year's work is considered to have passed that year with Honors.
Eligibility for Awards
Students in the Faculty of Dentistry are required to achieve a passing grade without benefit of supplemental examination(s) in all courses of the academic year, to be eligible for Professional Awards (excluding Scholarships and Bursaries) in that year.
Conditional Progression
A student may be given permission by the Director of Dentistry to progress or continue in the dental program with conditions as noted below:
First and Second Years
A first or second year student who fails either the written and/or preclinical laboratory component(s) of a course, may be granted permission to write a supplemental examination in either or both components of that course, provided the student's overall average in all courses taken that year is at least 65%.
Third and Fourth Years
A third or fourth year student who fails the written component of a course, may be granted a supplemental examination in that component, provided his/her overall average in the written components of all courses taken that year is at least 65%.
If, by the end of the academic year, a student in third or fourth year has not completed all clinical cases, requirements and other assignments prescribed in a clinical component of a course, but has an overall passing grade in those activities that have been done, the Clinical Division may recommend that a grade of 'Incomplete' be given. The recommendation will include:
- The type and extent of the work to be completed;
- The date on which it must be completed;
- The name of the Division who will evaluate the student's work;
- The date by which the final grade will be forwarded to the Registrar's Office;
No supplemental examinations will be permitted in the clinical component of third or fourth year courses 5320 and 5420. If, by the end of the academic year, a student in third or fourth year has a failing grade in a clinical discipline within 5320/5420, that student shall be given a grade of "Fail" in 5320/5420.
Unsatisfactory Standing
A student shall be considered to have failed the year if the student attains:
- Less than a Pass level of performance (60%) in one or more courses or components of courses where supplemental examination(s) are not granted,
- Less than a Pass level of performance (60%) in a supplemental examination.
Readmission
A student who fails to complete the program in five years will be required to withdraw from the dental program and will not normally be readmitted. Readmission to the dental program following withdrawal for unsatisfactory standing is subject to the following conditions:
- A student may be permitted to repeat that year. Permission to repeat first year is seldom given and then only under extenuating circumstances. Permission to repeat one of the subsequent years is normally given but is subject to a vacancy being available in the year to be repeated.
- Applications for readmission must be submitted in writing to the Director of Dentistry on or before August 15 of the year in which readmission is being sought.
- A student who is granted permission to repeat a year is required to repeat all courses of the failed year that have a clinical component, regardless of the achievement level. All prescribed work must be completed satisfactorily or the student will be required to withdraw from the Faculty of Dentistry. Supplemental examination privileges are not normally extended to students repeating a year.
A student who voluntarily withdraws from a specific year of instruction before the end of the Fall-Term may apply for readmission to the Director of Dentistry by July 1 next following. In such event, the year from which the student withdrew would not be counted within the sixty-month period allowed to complete the program.
Reports
At the end of each academic year, a report will be mailed by the Office of the Registrar’s Office to each student showing the numerical (percentage) grade achieved in each course. The key to grades is:
Mark
| Grade
| Performance
| | 80-100 | A | Honors | 70-79
| B | Pass | 60-69
| C | Pass | | 59 and below | F | Fail | | SRP | -- | Supplemental Examination/Remedial Work passed | | IPR | -- | In Progress | | INC | -- | Incomplete |
Reports will also show quartile standing (an indication of class ranking).
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