Academic Calendar 2004
(New Academic Choices)

PLEASE NOTE: The fees policies and information contained in the Academic Calendar are currently under review. Please visit the Registrar's website at www.registrar.uwo.ca for the most up-to-date information.

Students who have any questions regarding fees, should contact the Office of the Registrar, Stevenson-Lawson 190, (519) 661-2100.

THE BOARD OF GOVERNORS RESERVES THE RIGHT TO AMEND TUITION, COMPULSORY ANCILLARY FEES, SUPPLEMENTARY FEES AND OTHER CHARGES, ADMISSION AND TUITION DEPOSITS AT ANY TIME.

Student fees fall into three basic categories: tuition fees, non-tuition-related ancillary fees, and supplementary fees.

Tuition Fee covers instruction, library facilities, examinations, use of laboratory supplies, apparatus, basic materials, articles of instruction.

Compulsory Non-Tuition-Related Ancillary Fees, as governed by the Ministry of Training, Colleges and Universities are fees levied to cover the cost of items that are not normally paid for out of the University's operating or capital revenue.

Changes to these fees are regulated by the Protocol that was established between the University and student government representatives. Some examples are:
Student Development Centre
Financial Aid Office
Centre for New Students
First Nations Services
Western Foot Patrol
Intercollegiate Athletics
Campus Recreation
Student Health Services
Thompson Recreaton & Athletic Centre
Off Campus Housing Office

Non-tuition related ancillary fees that are exempt from the Protocol include fees for learning material and clothing retained by the student, fees for material used in the production of items which become the property of the student, field trip fees, student organization fees, and fees approved by referenda. These include the following and others that may be approved from time to time:
Student Organization Fee
Student Health Plan *
UCC Operating Fee
UCC Expansion Fund
Canadian Copyright Fee
University Health Insurance Plan for International Students *
Music Lesson Fees
Holster Kit Fee in Kinesiology
Voluntary Student Levies in Faculties/Schools, such as: Engineering, Music, Kinesiology, Science, Social Science, Nursing
* (Refundable with proof of other coverage, by a specified deadline.)

Supplementary Fees are fees or charges which are incurred by the individual student as a result of a request for specific services (e.g. transcripts) or the result of other actions (e.g. deferment of fees). Some samples of fees in this category are:
Deferred payment / Financing Charge
Deregistration fee
Identification card fees and deposit
Late registration fee
Late payment penalty
Letter of Permission fee
Registration cancellation fee
Reinstatement fee
Removal of academic sanction fee
Returned cheque charge
Transcript fee
Transcript evaluation fee

All fees will be collected by the Office of the Registrar or by the relevant unit within the University, in conjunction with the Office of the Registrar. Visit the Registrar's website at www.registrar.uwo.ca/fees for current fees information.

Students who have any questions about whether a particular compulsory ancillary fee falls into one of the above categories and therefore can be charged in addition to their tuition should contact the Chair of the Department or unit charging the fee.

A copyright fee is included in the Supplementary Fees portion of your statement of account. Western collects this fee on behalf of, and remits it to, Access (formerly Can Copy), the Canadian Copyright Licensing Agency. The 2003-2004 copyright fee for full-time students was $2.70; a pro-rated fee is charged to part-time students.

This charge represents part of a licensing fee that is paid to Access to give members of Western's academic community a restricted right to photocopy copyright-protected material. Limits are placed on the amount of material that can be copied, and copied material may be used only for personal study and research.

All students registered in a Distance Studies course will be assessed the non-refundable supplementary fee of $75.00 per course which is assessed in addition to the tuition. This charge is assessed even if a student subsequently withdraws from the course.

Full-time students in certain faculties have initiated voluntary student levies to augment tuition and activity fees. The allocation of these levies is determined by the appropriate student group. The amount of the levy may vary among faculties. The fee, which is included on the statement of account, must be paid in full. If you subsequently wish to opt out of paying this fee, contact the Dean's Office of your faculty before September 30, 2004.

In February 2005, Advancement Services will issue an official income tax receipt to students who paid the fee. You can use this receipt to claim a credit on your income tax return. For further information, contact the appropriate Dean's Office or Advancement Services.