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THE ASSOCIATION OF UNIVERSITIES AND COLLEGES OF CANADA
THE ASSOCIATION OF COMMONWEALTH UNIVERSITIES
THE INTERNATIONAL ASSOCIATION OF UNIVERSITIES
The Senate and the Board of Governors of The University of Western Ontario reserve the right to make changes to the information contained in this Calendar without prior notice.
Western students must inform the Registrar's Office of their current home address. Should students fail to maintain their current address the University may seek such information from sources outside the University.
As the University is committed to the integrity of its student records, each student is required to provide either on application for admission or on personal data forms required for registration, his/her complete, legal name. Any requests to change a name, by means of alteration, deletion, substitution or addition, must be accompanied by appropriate supporting documentation.
PERSONAL INFORMATION COLLECTION NOTICE
The University of Western Ontario collects personal information under the authority of the University of Western Ontario Act, 1982, as amended. The information is related directly to and needed by the University for the purposes of recruitment, admission, registration, progression, graduation, administration, and other activities related to its programs.
The information is used to administer and operate academic, athletic, recreational, student development, student employment, financial aid, and other University programs and activities, including residence operations and alumni and development activities and programs. For example, personal information will be used to determine academic status, record academic achievement, produce class lists, issue student cards, process transcript requests, maintain tuition accounts, issue tax receipts, notify students of important issues and updates, determine eligibility for student awards, scholarships and financial support, and administer financial aid and government financial assistance programs.
It is the policy of the University to consider the following information about current and former students to be publicly available and to provide it to third parties upon request: studentís full name; Faculty(ies)/Schools in which student is/was enrolled, with major field of study; degree(s) awarded by Western and date(s) conferred; and academic or other University honors or distinctions. At any time an individual may request that this information cease to be made publicly available by contacting the Office of the Registrar, in writing.
Personal information may be used for statistical and research purposes by the University, other post-secondary educational institutions, researchers, and the provincial and federal government. The University discloses specific and limited personal information to recognized student organizations for the purposes of administering their programs including membership administration, health plan, elections, and issuing of bus passes. Personal information of students enrolled in an Affiliated University College is shared with the Affiliated University College.
Select information may be shared with third parties, including: award donors; government funding agencies to process financial assistance applications; financial institutions to confirm student enrolment; independent student loan administration companies to process student loan documents; collection agencies for outstanding accounts; municipalities for debts owed by students; and contracted service providers acting on behalf of the University. Credit card information is transmitted to an independent processing company in order to process payments. Personal information may be disclosed to third parties in the course of an investigation of misconduct. Information relating to misconduct and/or falsified documents may be shared with other educational institutions.
If you have any questions about the Universityís collection, use, or disclosure of your personal information, please contact the Training and Security Team Leader, Registrarial Services, Stevenson-Lawson Building Room 155B, The University of Western Ontario, London, ON, N6A 5B8, tel: 519-661-2111, extension 85153. - Privacy Statement submitted July 2006
Please note that general information about Western and specific details concerning academic programs may be accessed on the World Wide Web. The Home Page for the Registrar's Office is located at: http://www.registrar.uwo.ca