ACADEMIC INFORMATION


RETENTION OF EXAMINATION PAPERS AND RECORDS

  1. Departments (or faculties without departmental structure) shall retain all papers (final examination or otherwise), which have not been returned to the student and for which a mark has been assigned, for a period of eight months from the date of the last regularly scheduled class in a course. Department Chairs will make arrangements for storing such papers either with instructors or in a departmental depository.
  2. Departments (or faculties without departmental structure) shall maintain complete records of all marks/grades (and their relative weights) for individual assignments, tests, etc., which are used in calculating the final overall mark/grade in a course for a period of twelve calendar months from the date of the last regularly scheduled class of a course.
  3. In the event that a student requests it, an instructor shall produce and review* with the student all papers (final examination or other) not returned to the student and for which a mark has been assigned. A student who has appealed in writing to a Department Chair (or Dean in faculties without departmental structure) shall be granted access, upon his or her request, to such papers under supervisory arrangements established by the appropriate Dean*. In the course of this review, the student shall be entitled to see the paper.

* Note: Students are reminded that there is a six week time limit for appeals. See the STUDENT ACADEMIC APPEALS section (Pointer).


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