Supplementary Fees are fees or charges which are incurred by the individual student as a result of a request for specific services (e.g. transcripts) or the result of other actions (e.g. late payment penalty). Some samples of fees in this category are listed below. Supplemental Fee levels are found at http://registrar.uwo.ca/student_finances/fees_refunds/fee_schedules.html.
Returned cheque charge: It is the student's responsibility to ensure that cheques are properly completed. If a cheque is returned for any reason, including insufficient funds, the student will be subject to a returned cheque charge.
Late payment penalty: Payments made after the due date will be subject to a late payment penalty. This penalty can be assessed more than once.
Late registration fee: Late registration fees are charged when students fail to select courses during the designated web registration period and manual intervention is required.
Deregistration fee: The cancellation of a student's registration for a period of one or more terms is referred to as deregistration. Deregistration is a form of sanction identified in the Handbook of Academic and Scholarship Policy as well as in The University of Western Ontario Code of Student Conduct.
The Handbook of Academic and Scholarship Policy allows the University to deregister students for non-payment of fees, fines, or bills as part of the academic sanction process. Deregistered students will be charged an administrative fee and, when reinstated, will be required to pay full fees in advance of any future session.
In addition, interest will be charged at a rate of 12.68% per annum (1% per month, compounded monthly) on any unpaid balance owed to the University from the date of deregistration.
Under the University of Western Ontario Code of Student Conduct, the sanction of deregistration may also be applied in the case of student misconduct.
Reinstatement fee: After students deregistered under the Academic Sanctions section above for non-payment of fees, fines, or bills, may be reinstated but only upon full payment of all fees, fines, or bills as well as any administrative charges incurred and interest due on outstanding balances. Payment must be made in Room 1120 Western Student Services Building, by certified funds, debit card, or money order. No alternative methods of payment will be granted.
Once a student has been deregistered by the University for nonpayment of fees, they will be required to pay the full balance of fees in advance of any future registrations. Payment for registration must be made as specified above.
Students who are removed from courses for non-payment will be notified through their Western email account. Students will not be reinstated in courses until payment has been made. Not all students will be permitted to be reinstated.
Students who are reinstated will be required to pay the required tuition fees, the applicable late payment penalty, and a reinstatement fee. They will be placed back in the same courses from which they were deleted. Students will be asked to verify these courses and provide a signature in order for this process to be completed.
The terms of reinstatement for a sanction under the Code of Student Conduct will be defined as part of the sanctions when deregistration occurs.
Letter of Permission fee: Students who have applied for a Letter of Permission through Western University (including Affiliate College students) are required to pay a non-refundable fee. It is the student's responsibility to ensure payment reaches Student Financial Services, Office of the Registrar. Outstanding accounts will be subject to all the fines and penalties applicable to unpaid academic fees. Refer to the REGISTRATION section for information on applying for a Letter of Permission.
Registration cancellation fee: Students who withdraw from the University prior to the start of the session will be assessed a cancellation fee. Also see WITHDRAWALS AND REFUNDS section.
A cancellation fee may will be assessed on all courses dropped after Web Registration closes, even if the session has not yet begun.
It is very important that constituent students advise the Office of the Registrar (Student Records) in writing, as soon as possible, if they are cancelling their registration. Failure to do so promptly will result in additional charges based on the current refund schedule. Affiliated College students should advise their Registrar.